TSheets and Xero Payroll and Accounting FAQs

Are you ready to streamline and simplify your most time-intensive back-office tasks? Xero payroll and accounting software integrates with TSheets to help you Xero in on success by eliminating manual entry, improving accuracy and giving you a paperless trail of all logged hours.

Take a look through the frequently asked questions below to learn how TSheets + Xero can revolutionise the way you track time, roster, invoice and run payroll.

Features

How long will it take to set up the integration between TSheets and Xero?
Setup is quick and easy. Simply start a free trial of TSheets, go to your ‘Add ons’ tab and click to integrate with your Xero account. All of your customers, inventory items and employees will automatically be pulled over so your employees can start tracking time!
How is employee time data transferred to Xero for payroll?
At the end of the pay period, employees simply submit their time for approval with a click. When their manager or administrator is satisfied that the time is correct, he or she simply clicks again to import the employee's time for the pay period into Xero.
Are employees' time cards exported one at a time or all at once?
It’s up to you! You can export employee timesheets one by one or all at once. We’re all about the options, and we know you are too!
How does Xero Invoicing work?
Just track time in TSheets, then build an invoice right from the TSheets app. Slice and dice time any way you choose. Next time you sync Xero with TSheets, all invoices will transfer to Xero.
Where can I see previous invoices?
Invoices you create using Xero and TSheets can be viewed in TSheets or in Xero. You'll be able to see all previously created invoices from either platform.
Can I edit invoices within Xero?
With TSheets + Xero, it's easy to make any necessary edits to invoices. Need to add an extra bit of time or change the spelling on an invoice? No worries! For more on how to create, edit or delete an invoice in Xero, check out this article on our Knowledge Base.
Will any type of Xero account sync with TSheets?
Yes! All Xero accounts sync seamlessly with TSheets. However, you'll need to be on the Xero Standard or Premium plan if you're planning to create or send more than five invoices.

Functionality

What information does TSheets import from Xero?
TSheets will bring in all of your active employees, customers, inventory items and timesheet tracking categories from Xero.
How does the sync work between Xero and TSheets?
Employees simply track time using the TSheets app, then click to submit their time for approval to a manager or administrator. If the administrator is satisfied that the time card is correct, the time can be approved and sent to Xero with another click to run payroll.
Will integrating with TSheets change any of my employee or client information in Xero?
Definitely not! The only information that TSheets can adjust is timesheet information. Even if you change a client or employee within TSheets, the next time you import, that information will be reverted back to what is in Xero. We always recommend making any changes in Xero, then importing to TSheets for just this reason! Learn more about importing and exporting information with Xero.
Should I set up customers in Xero or TSheets?
Always create, edit and delete customers in Xero, then import them into TSheets. Find answers to more questions about functionality between Xero and TSheets.

Benefits/Competitive Advantage

How does Xero integrate with TSheets time tracking?
Employees use the intuitive TSheets app to track hours against projects, customers and jobs using their smartphones or desktop computers. At the end of the pay period, simply click to sync that time data with Xero. Voila! Now you have an accurate-to-the-second record of employee hours that can be synced with Xero and used to run payroll, job cost, create invoices and bill customers.
How does the integration between TSheets and Xero save me time?
It may only take five minutes of your time to process a single time card, but when you think about it, that time adds up fast. With TSheets you can turn those hours into mere minutes. Simply review and approve employee hours in TSheets with a click, click again to sync with Xero, and then use the hours to run payroll at warp speed.
How does TSheets' Scheduling save me time?
Most companies spend upwards of eight hours each week creating and editing their rosters. With TSheets Scheduling, you can turn those hours into mere minutes by switching to a cloud-based, mobile scheduling solution. And unlike Excel spreadsheets and whiteboards, TSheets allows you to notify your employees of changes and new shifts and jobs via mobile push and email notifications, keeping everyone on the same page and reducing costly overtime and employee absenteeism.

Support

What kind of support can I count on from TSheets?
With TSheets, you'll have access to free, unlimited support via chat, email and phone. Our customers' happiness and success is our top priority, and we're committed to going above and beyond in helping you optimise TSheets for your unique business needs.
How do I get started with TSheets and Xero?
If you're new to TSheets, simply start a free trial! You'll be able to take time tracking + Xero for a test drive. If you already use TSheets for time tracking, just go to the ‘Add-ons’ section of your TSheets dashboard, click ‘Manage Add-ons’, scroll down to ‘Xero’ and hit ‘Install’!

Cost

How much does TSheets cost?
After your trial period ends, TSheets is just a $20 AUD base fee and $5 AUD per user (with an annual subscription). Learn more on the TSheets pricing page.
Do I save money by combining time tracking and accounting with Xero?
Yes! Good accounting hinges on accurate, efficient time tracking. By integrating TSheets employee time tracking with beautiful accounting through Xero, you can say goodbye to manual entry and hello to accurate time tracking and on-point job costing, invoicing and payroll. By adding TSheets to your business toolkit, you'll also save time creating rosters and keeping track of employees' whereabouts—and time is money!